June 09, 2009

Securing a laptop when the IT staff can't

A tech tale of a personal laptop, VPN installation, and keeping company data secure

Although I am not a tech support person, I have spent most of my working life around computers. Also, I have done enough boneheaded things on computers to have figured out that the keys to my professional happiness are to A) never irritate the IT department, for their methods of revenge are brutal and ingenious, and B) figure out how to troubleshoot and solve my own problems. This troubleshooting comes at a price -- namely, I'm now the tech support for my entire family.

Recently, my mother tangled with a home renovation project and ended up with several broken bones. Because she is in a cast to the knee and a cast to the elbow, she is more or less confined to a chair at home, on account of the doctor's orders to avoid putting pressure on either her arm or leg.

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My mother is the payroll supervisor for a multistate, 300-person firm, and the temp they brought in was making a hash of the books. Since she was getting bored on disability leave, Mom called her boss and offered to work remotely. The boss was enthused by this idea; his boss, however, said he didn't want to send over a spare machine, because what if someone in the office needed it? My mother volunteered her personal laptop. So Mom's workplace decided she could install some VPN software and work from the comfort of her sickbed.

Mom told her firm's IT staff that she works on an Apple iBook G4, passed along her operating system, and waited for someone to send her whatever CDs she'd need to install the software. Then she asked me to install the software.

Unfortunately, the tech had sent along .exe files. I quickly read the Readme file and confirmed that the IT department had sent along Windows-only software. I got on the phone with the IT department and explained the problem, asking if they had the Mac OS X version of the VPN software.

"It's too big to burn on a CD, so let me e-mail it to you," said the IT tech. That was my first clue that perhaps the IT department wasn't all that familiar with Mac-only software.

When attempting to e-mail a .dmg file failed (unsurprisingly), I called the IT department again to ask if I could just bring the laptop in and have the department install the software.

"I don't know," said the tech. "It's not secure to have you or an unsecured laptop on the physical premises."

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mulithats 9-Jun-09 10:10am
Not much difference between having the laptop physically connected to network on the premises and having it connected to the company network through the VPN.
dragon77 10-Jun-09 5:14am
The IT Guy wasn't "Ecstatic to learn a new platform". He was just glad to see the bloody laptop go out the door and have 1 less problem to deal with for the day.
Accounting IT Guy 11-Jun-09 11:38am
YOU'RE NOT SECURE!!

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